The agenda for the next meeting is available about a week before the meeting.
The Clerk is happy to provide any of the papers which the Council will consider at the meeting to members of the public (provided they are not confidential), but, to save printing costs will need to know in advance. Please let the Clerk know if you would like hard copies of the papers.
Minutes for May 2019 – March 2020 are available.
Meetings generally take place on the third Wednesday of alternate months at 7.30pm at Gagle Brook School in Elmsbrook. However, due to the current COVID19 crisis, the Parish Council will be meeting virtually via Zoom (as permitted in the The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the 2020 Regulations”). Details of the Zoom meeting will be published on the agenda and below. We’d love to welcome as many of you as possible, but when you join, please do use your name otherwise, we may not be able to admit you. Your names will not, however, be recorded in the Minutes.
Additional papers for discussion or note are included under the agenda for the appropriate meeting, generally as PDFs or links to the Cherwell District Council Planning Portal website. All documents and links open in new tabs.
2021
19 May
See the next year’s meeting page
17 March
(agenda items to the Clerk by 3 March)
Additional papers for discussion or note for March
- Freedom of Information Introduction and Publication Scheme
- Gifts and Hospitality Policy for review
- Social Media Policy for review
- CDC Parish Remuneration Report and Allowances Notice
- Financial Report
- Payment Schedule
- Planning application reference 19/01036/HYBRID at Bicester Eco Town Exemplar Site Phase 2, Charlotte Avenue, Bicester for “Full permission is sought for Local Centre Community Floorspace (Use Class D1), Cafe (Use Class A1/A3), with a total GIA of 552 sqm, and 16 residential units (Use Class C3) with associated access, servicing, landscaping and parking. Outline consent is sought for Local Centre Retail, Community or Commercial Floorspace (flexible Use Class A1/A2/A3/A4/A5/B1/D1).”
20 January
(agenda items to the Clerk by 6 January)
Additional papers for discussion or note for January
- Draft Expenses Policy
- Draft Meeting Dates for 2021/22
- Financial Report
- Budget Monitoring to end November 2020
- Draft 2021/22 Budget
- Draft Precept Calculations
- Payment Schedule
2020
18 November
November Agenda
(agenda items to the Clerk by 4 November)
Additional papers for discussion or note for November
- Policy Review
- CDC Parish Remuneration Report for 20/21
- Financial Report
- Payment Schedule
- (received after publication of the agenda) 20/03077/TCA on Skimmingdish Lane for “Works To Trees In Conservation Area – T1 x Sycamore – Trim clear of the BT cables and telegraph pole to create a 1m clearance. T2, T3 x Laburnum and Sycamore – Trim clear of the BT cables to create 50cm clearance. T4 x Laburnum; Laetiporus FFB on the main stem at 1m, extensive dieback of a large proportions of the crown – Fell to near ground level. T5 x Spruce – Trim clear of the BT cables to create 50cm clearance. T6 x Malus – Reduce to 4.5m in height and reshape, removing approximately 60% of the canopy. G7 x Pine – Crown raise to provide a 2.5m clearance from ground level and prune away from the adjacent BT cable to create a 30cm clearance. Prune clear of neighbouring residence to create 1m clearance. Remove major deadwood (exempt).”
16 September
September Agenda
(agenda items to the Clerk by 2 September)
Additional papers for discussion or note for September
- Policy Review
- Draft Website Accessibility Statement (deferred from March)
- Document Retention and Disposal Policy (deferred from March)
- Privacy Notice (deferred from March)
- Training and Development Policy
- Consultation: Cherwell District Council Local Plan Review 2040 (closes 14 September with Parish Council extension until 28 September) (List of Consultation Questions)
- Consultation: Changes to the current planning system (closes 1 October with responses to NALC by 17 September) (List of Consultation Questions)
- Consultation: Planning for the Future (closes 29 October with responses to NALC by 15 October) (List of Consultation Questions)
- Consultation: Transparency and competition: a call for evidence on data on land control (closes 29 October with responses to NALC by 16 October) (List of Consultation Questions)
- Financial Report
- Budget Monitoring Report to end July 2020
- Payment Schedule
- Planning appeal decision for Planning Application 19/02075/F at The Old Vicarage, Fringford Road, OX27 8TH for “Erection of 4 No dwelling houses with associated garages, access and landscaping”
15 July
July Agenda
(agenda items to the Clerk by 1 July)
Additional papers for discussion or note for July
- Policy Review
- Financial Report
- Internal Audit Review of Effectiveness
- Payment Schedule
- Planning application reference 20/01315/F at Kimberley House, Fringford Road, OX27 8TJ for Demolition of existing garage and erection of one and a half storey side extension (time extension agreed)
20 May
Due to the current COVID19 crisis the 2020 Village Annual Parish Meeting has been cancelled.
The Annual Meeting of the Parish Council will take place online via Zoom at (https://zoom.us/) Meeting ID: 838 5130 4160 at 7.30pm
(agenda items to the Clerk by 6 May)
Additional papers for discussion or note for May
- Virtual Meeting Procedure
- Online Banking Procedure
- Draft Risk Assessment
- Finance Report
- Budget Monitoring Report for year end 2019/20
- Budget for 2020/21
- Draft Reserves Policy for 2020/21
- Draft Statement of Accounts
- Draft Asset Register
- Internal Audit Report
- External Audit draft accounting statements and draft External Audit Form
- Internal Financial Controls Policy
- Internal Audit Report
- Payment Schedule
- Planning Application reference 20/01030/TCA at 1 Paynes End, OX27 8UQ for G1 x 5 nos Cypress trees located in the rear garden of the above address – Section Fell to as near to ground level as possible due to trees being in decline. Cypress tree stumps grind to 300mm approximately below ground level.