The agenda for the next meeting is available about a week before the meeting.
The Clerk is happy to provide any of the papers which the Council will consider at the meeting to members of the public (provided they are not confidential), but, to save printing costs will need to know in advance. Please let the Clerk know if you would like hard copies of the papers.
Minutes for May 2018 – March 2019 are available.
Meetings generally take place on the third Wednesday of alternate months at 7.30pm at Gagle Brook School in Elmsbrook
Additional papers for discussion or note are included under the agenda for the appropriate meeting, generally as PDFs or links to the Cherwell District Council Planning Portal website. All documents and links open in new tabs.
2020
18 March
(agenda items to the Clerk by 4 March)
In the light of the Covid-19 issues, the Clerk has added a further item to the agenda (item 9. c.)
Additional papers for discussion or note for March
- Finance Report
- Payment Schedule
- Document Retention and Disposal Policy (March 20 Draft)
- Privacy Notice
- Draft Website Accessibility Statement
- Planning application received 4 March Reference 20/00475/F at Bicester Heritage, Buckingham Road, Bicester for Variation of conditions 1 (approved plans) & 3 (use of buildings) of 19/02275/F – to allow the B1(a) (Business) use at the New Technical Site
- Planning application received 25 February Reference 20/00214/F at Dymocks Farm, Buckingham Road, OX27 8RG for Extension to existing barn to form store; replace existing barn roof structure
- Planning application Reference 20/00575/F Bicester Motion Land West Of Building 138 And 139 Bicester Heritage Adjacent to Skimmingdish Lane Launton An area of permeable surfacing and associated landscaping for the provision of car parking associated with the employment uses on the New Technical Site within the Bicester Heritage development parcel
- Planning appeal against refusal Reference 19/02075/F The Old Vicarage, Fringford Road, OX27 8TH for Erection of 4 No dwelling houses with associated garages, access and landscaping
Planning application received 11 February
Reference 20/00161/F at 3 Truemper Grove, OX27 8FD for Single storey side and rear extension
15 January
(agenda items to the Clerk by 1 January)
Additional papers for discussion or note for January
- Finance Report
- Budget Monitoring Report to end November 19
- Payment Schedule
- Planning application reference 19/02708/OUT at Bicester Heritage, Buckingham Road, Bicester for “Outline:- Provide new employment units comprising B1 (Business), B2 (General Industrial), B8 (Storage) and D1 (Education) uses with ancillary offices, storage, display and sales, with all matters reserved except for access” (Time extension requested)
2019
20 November
(agenda items to the Clerk by 6 November)
Additional papers for discussion or note for November
- Website Policy (for review)
- Finance Report
- Payment Schedule
- Planning application reference 19/02480/TCA at 8 Skimmingdish Lane, OX27 8UF for “T32 x Horse Chestnut – Overall crown reduction by approx. 3-4m, crown lift lower canopy by approx. 2-3m. T33 x Hawthorn – Overall reduction by 1-2m. T34 x Sycamore – Overall crown reduction by 1-2m”
- Planning application reference 19/02481/TCA at 3 Skimmingdish Lane, OX27 8UF for “T20, T21 x Sycamore – Re reduce two Sycamores at the front of the property approx. 2-3m growth T22 – T26 x Cherry Plums – Light reduction on five Cherry plums at the front of the property approx. 1-2 m growth. T27 – T30 x Silver Birch – Reduce four Silver birch by approx. 3-4m growth in the rear garden. T31 x Sycamore – Re reduce Large Sycamore in rear garden to previous points approx. 3-4m of growth”
- Planning application reference 19/02482/TCA at 5 Barnfield Close, OX27 8UG for “T19 x Cotoneaster – Crown lift Cotoneaster in rear garden to allow mower to pass under approx. 2-3 from the ground”
- Planning application reference 19/02483/TCA at Street Record, Barnfield Close for “T18 x Thuja – Crown lift Thuja hedge to allow vehicles to drive past by 3-4m from the ground”
- Planning application reference 19/02484/TCA at 1 Barnfield Close, OX27 8UG for “T4 – T17 x Sycamore + Norway Maple – Re- reduce twelve Sycamore to previous points approx. 2-3m growth. Re-reduce two Norway Maples to previous points approx. 2-3m growth”
6 November Planning Meeting
at Elmsbrook Community House, 1 Bramley Avenue, OX27 8BA
November Planning Meeting Agenda
- 19/02075/F The Old Vicarage, Fringford Road, OX27 8TH for Erection of 4 No dwelling houses with associated garages, access and landscaping
- Consultation on Toucan Crossing on A4421 outside Bicester Heritage
18 September
(agenda items to the Clerk by 4 September)
Additional papers for discussion or note for September
- 8. b. Meeting attendance policy
- 8. c. Draft Dispensations Procedure and Draft Form
- 8. d. Draft Revised Financial Regulations
- 9. a. Finance Report
- 9. a. Budget Monitoring sheet to end July 19
- 9. b. Internal Auditor Letter of Engagement
- 9. c. Payment Schedule
- 11. a. i. Planning Application reference 19/01503/F at 13 Manzel Road, OX27 8US for Ground floor extension to provide level access toilet and bathing facilities (time extension agreed)
A Staffing Committee meeting will follow the Parish Council Meeting. Members of the Press and Public will be excluded from the meeting as it will be discussing confidential matters.
Staffing Committee Approved Minutes
28 August
(at Elmsbrook Community House, 1 Bramley Avenue, OX27 8BA)
August Planning Meeting Agenda
August Planning Meeting Approved Minutes
- 4. a. Planning application 19/01271/F at The Bothy, Brashfield House, Buckingham Road, OX27 8RE for Sub-division of existing dwelling into 2no. 4 bedroom houses including new ground & first floor extensions. Demolition of existing garden wall. Erection of 2no. double garages with ancillary spaces. Creation of a new vehicular access to serve both houses. New hard and soft landscaping proposals. (Time extension agreed)
17 July
(agenda items to the Clerk by 3 July)
Additional papers for discussion or note for July
- 9. b. Councillor Vacancy Procedure (revised)
- 9. c. Complaints Procedure (draft revised)
- 9. d. Equality and Diversity Policy (revised)
- 9. e. Protocol on Pre-application meetings for major developments (revised)
- 9. f. Internal Audit Terms of Reference
- 10. a. Financial Report
- 10. b. Payment Schedule
15 May
(agenda items to the Clerk by 1 May)
Annual Parish Meeting 7.30pm
The agenda for the Annual Parish Meeting and the minutes of last year’s meeting are available on the Annual Parish Meeting section
Annual Meeting of the Parish Council to follow at around 8pm
Additional papers for discussion or note for May
- 10. b. Risk Assessment for 2019/20
- 10. d. Casual Vacancy Application Form (draft)
- 10. f. Staffing Committee Terms of Reference
- 11. a. Financial Report
- 11. b. Draft Reserves Policy
- 11. c. Statement of Accounts for 2018/19
- 11. d. Asset Register
- 11. g. External Audit Accounting Statements
- 11. h. Draft Internal Financial Controls Policy
- 11. i. Effectiveness of Internal Auditor
- 11. m. Payment Schedule
- Planning application reference 19/00674/F at Watergate Lodge, Street Through Bainton, Bainton, OX27 8RP for Demolition of single storey side extension, proposed rear and side extensions with pitched roofing (Received after publication of the agenda)
For information
Planning Application reference: 19/00497/F at Land Adj To 22 Elderfield Road for Erection of new dwelling attached to No 22 Elderfield Road
Planning Application reference: 19/00526/F at Former DLO Caversfield, Skimmingdish Lane, OX27 8UW for RETROSPECTIVE – retention of 2 x metal fences