2023 – 2024 – Agenda and Minutes of Meetings

The agenda for the next meeting is available about a week before the meeting.

The Clerk is happy to provide any of the papers which the Council will consider at the meeting to members of the public (provided they are not confidential), but, to save printing costs will need to know in advance.  Please let the Clerk know if you would like hard copies of the papers.

Minutes for May 2022 – March 2023 are available.

Meetings generally take place on the third Wednesday of alternate months at 7.30pm in the Chinnery Room of Fringford Village Hall.

Additional papers for discussion or note are included under the agenda for the appropriate meeting, generally as PDFs or links to the Cherwell District Council Planning Portal website.  All documents and links open in new tabs.

2024

20 March

(agenda items to the Clerk by 6 March)

Agenda

Approved Minutes

Additional papers for discussion or note for March:

• Policy Review
  • Standing Orders
  • Health and Safety Policy
  • Online Payment Procedure
• Finance
  • Finance Report
  • Payment Schedule
• Planning Applications
  • 24/00514/F at Land Forming Part Of Airfield, Skimmingdish Lane, OX26 5AD for “Construction of a living lab vertiport for research and development, Final Approach and Take Off (FATO) area / safety area and aircraft stand with associated access and landscape works.”

Additional Planning Meeting

21 February at 8.15pm in Launton Parish Hall (OX26 5DP)

Agenda

Approved Minutes

• Planning application reference: 24/00245/OUT at South Lodge, Fringford Road, OX27 8TH for “Outline application for demolition of existing structures and erection of up to 99 dwellings, access, open space and associated works with all matters reserved except for access”
• For information – previous application: 13/01056/OUT
• Parish Council Response

17 January

(agenda items to the Clerk by 3 January)

Agenda

Approved Minutes

Additional papers for discussion or note for January:

• Policy Review
  • Marking the death of a senior national figure
  • Biodiversity Policy
• OCC / OALC Councils’ Charter
• Finance
  • Finance Report
  • Budget Monitoring to end November 2023
  • Draft Budget
  • Precept Calculations
  • Payment Schedule

2023

15 November

(agenda items to the Clerk by 1 November)

Agenda

Approved Minutes

Additional papers for discussion or note for November:

• Policy Review
  • Debit Card Use Policy
  • Website Policy
• Finance
  • Finance Report
  • Payment Schedule
• Planning Applications received between meetings
  • Reference 23/02580/F  at 9 Fairhaven Road, OX27 8TX for “Single storey front extension and pitched roof porch canopy”
  • Reference 23/01951/LB at 4 Building, 32 The Parade, OX27 8AD for “Replacement of Conservation style skylights with Velux Conservation style skylights”
• Response to CDC Local Plan Consultation
• Climate Emergency Small Council Guidance
• Biodiversity Policy

20 September

(agenda items to the Clerk by 6 September)

Agenda

Approved Minutes

Additional papers for discussion or note for September:

• Policy Review
  • Financial Regulations
  • Equality and Diversity Policy
  • Meeting Attendance Policy
• Finance
  • Finance Report
  • Budget Monitoring Report to end July 2023
  • Payment Schedule
• Planning Application reference 23/02091/F at The Gatehouse, South Lodge, Fringford Road, OX27 8TH for “Alterations and roofing works”

Planning Application received 1 August and responded using the Clerk’s delegated responsibility

Reference 23/02048/F at 3 Skimmingdish Lane, OX27 8UF for “Replacement garage”

19 July

(agenda items to the Clerk by 5 July)

Agenda

Approved Minutes

Additional papers for discussion or note for July:

• Policy Review
  • Complaints Procedure and Complaints Form
  • Internal Audit Terms of Reference
  • Planning protocol on pre-application meetings
  • Staffing Committee terms of reference
  • Councillor Vacancy Procedure and co-option form
• Finance
  • Financial Report
  • Internal Audit Review of Effectiveness – draft
  • Payment Schedule
• Planning
  • R3.0083/23 Oxfordshire County Council at Land at existing roundabout junction of the B4100 Banbury Road and the A4095 Southwold Lane and the agricultural/open space adjacent to it, Bicester, Oxfordshire for “Application to continue the development permitted by R3.0094/21 (the redevelopment of the existing Banbury Road roundabout at the junction of the B4100 and the A4095. The revised junction will comprise a signalised four arm crossroad junction with three- and two-lane entries and improved cycle and pedestrian facilities) without complying with conditions 1, 5 and 8 to make minor material amendments to the footway/cycleway design and to provide an arboricultural method statement and ecological enhancement method statement at Land at existing roundabout junction of the B4100 Banbury Road and the A4095 Southwold Lane and the agricultural/open space adjacent to it, Bicester, Oxfordshire”
  • Parish Council Response to 23/01085/F at Bicester Heritage, Buckingham Road, Bicester for “RETROSPECTIVE – Change of Use of land to allow for aviation, vehicle exercising and other uses/events”

21 June 7.30pm

Informal Zoom meeting to hear opinions about planning application reference 23/01085/F Bicester Motion Bicester Heritage, Buckingham Road, Bicester RETROSPECTIVE – Change of Use of land to allow for aviation, vehicle exercising and other uses/events

Zoom link

Meeting ID: 899 9374 3754
Passcode: 576901

17 May

Annual Parish Meeting at 7.30pm

With the Annual Meeting of the Parish Council to follow at about 8.00pm

(agenda items to the Clerk by 3 May)

Agenda

Approved Minutes

Additional papers for discussion or note for May:

• General Power of Competence briefing note
• Policy Review
  • Freedom of Information Policy and Publication Scheme (deferred from March)
  • Gifts and Hospitality Policy and notification form (deferred from March)
  • Social Media and Electronic Communication Policy (deferred from March)
  • Dispensations Procedure and Form
  • Internal Financial Control Policy
  • Scheme of Delegation
• Risk Assessment for 23/24 – draft
• CDC Parish Remuneration Report for 23/24 and Notice
• Information Logs
  • Freedom of Information Disclosure Log
  • Gifts and Hospitality Log
  • Training and CPD Log
• Finance
  • Financial Report and Budget Monitoring Report to end March 2023
  • 2023/24 Draft Budget
  • Reserves Policy – Draft
  • Statement of Accounts – including Asset Register
  • Internal Audit Letter and Report
  • External Audit – draft AGAR
  • Draft Electors’ Rights Notice
  • Draft Statement of Variances
  • Payment Schedule
• Planning application reference 23/01176/F at 18 Elderfield Road, OX27 8UD for “Single storey front extension and permeable block paving to parking area.”